As 2025 draws to a close, we would like to extend a sincere thank you for your incredible work, collaboration, and dedication throughout the past year. Your efforts are deeply appreciated, and we are excited about our shared future in 2026.
Wishing you and yours peace, love, joy this holiday season, and a New Year filled with happiness.
Please note our office will be closed for the Holiday Week:
Your Voice Matters: Help Us Improve Santa Clara County’s HMIS
We are reaching out to request your assistance with the 2025 HMIS Satisfaction Survey.
Your feedback is essential to making the Homeless Management Information System (HMIS) more effective for everyone in Santa Clara County. By sharing your experience, you help us identify exactly where we can improve our tools and support.
We understand how busy your schedule is, and we truly value the time you take to help us build a better system.
[Link: Take the 2025 Satisfaction Survey]
Thank you for your partnership and for everything you do for our community!
Mission & Purpose
The PMWG is responsible for reviewing HMIS (Homeless Management Information System) data within the Santa Clara County Continuum of Care (CoC). Their three primary goals are:
Q1 2026 Meeting Schedule
All meetings are held on the 4th Thursday of the month from 1:00 PM – 2:00 PM.
|
Date |
Session Theme |
Key Performance Measures (SPM/Local) |
|
Jan 22 |
The Kick-Off |
• Health Insurance Coverage • SPM 8: System Process & Data Quality Registration Link |
|
Feb 26 |
Prevention & Placement |
• SPM 5: First-time homelessness (Baseline review) • SPM 7: Successful housing placements |
|
Mar 26 |
Economic Stability |
• SPM 4: Employment & Income growth • Living Wage assessment |
Next Steps for Members
Please ensure these dates are blocked on your calendar. If you have specific data concerns regarding the SPMs listed above, please submit them to the Help Desk prior to the scheduled meeting or bring the question to the meeting.
HUD has officially released the manual for Fiscal Year 2026 HMIS Data Standards. While Clarity HMIS is already compliant with the current Administration’s Executive Orders and these new data standards, this shared documentation details the specific changes, mapping guidance, and configuration requirements. 2026 HMIS Data Standards went into effect on October 1, 2025.
What This Means for Clarity HMIS Users: Because Clarity HMIS is currently up-to-date and is already compliant, no immediate action is required by end-users to maintain compliance. You can continue with your normal data entry processes. We do, however, encourage all lead CoC and agency staff to review this documentation to understand the changes and collection requirements.
The following HUD resources have been updated:
The final submission for the LSA is due on Thursday, January 16th, 2026. Thanks to everyone who has contributed to the data quality improvements during the cleanup process. Your efforts and partnership are greatly appreciated as we approach the finish line! If you have any questions or need assistance during the clean-up process, please do not hesitate to reach out!
As you know, we’re also preparing for the Point-in-Time (PIT) Count of people experiencing homelessness. This critical count serves as the primary source of nationwide data on homelessness, informing funding and strategic planning for years to come.
The PIT Count comprises two essential components: an unsheltered count (individuals sleeping on the streets or in places not meant for human habitation) conducted by volunteers and outreach teams, and a sheltered count (individuals staying in housing programs setup in HMIS).
For the sheltered count, data accuracy within the HMIS is important. It is critical that all housing projects ensure accurate enrollments, exits, and housing services are logged for the designated night of the count.
How You Can Ensure Data Integrity: As we approach the official count night, we urge all project staff to review and update their HMIS data immediately. Please ensure the following data points are accurate for all clients served by your projects on the count date:
Tip: We highly recommend utilizing the [GNRL-220] Program Details Report. This report is an invaluable tool for reviewing a spreadsheet containing all relevant profile, enrollment, exit, and housing service data in one place.
Thank you for your diligence and commitment to data quality, which ensures the success and accuracy of our annual PIT Count.
These meetings discuss the Agency Administrator reports and data collection requirements in HMIS. Additionally, updates regarding changes and/or upcoming changes to HMIS are explored in an effort to ascertain impacts on programs and/or end users. Furthermore breakout sessions allow for exploration of the understanding of ongoing data updates, and/or challenges being experienced by end users.
We know that lots of issues and questions can arise when using Clarity (HMIS) and Looker. Office Hours are a great opportunity to get your questions answered, see demos of anything you can't figure out or can't remember how to do, find out how to fix things that might have gotten messed up, and participate in discussions with other users around solutions to common challenges.
We know that lots of issues and questions can arise when using Clarity (HMIS). Office Hours are a great opportunity to get your questions answered, see demos of anything you can't figure out or can't remember how to do, find out how to fix things that might have gotten messed up, and participate in discussions with other users around solutions to common challenges.
A Homeless Management Information System (HMIS) is an online database that enables organizations to collect data on the services they provide to people experiencing homelessness and people who are at risk for homelessness.
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