New HMIS Partner Agency

Interested In Participating in Santa Clara County’s HMIS?


Information about clients receiving services in the SCC HMIS is shared among SCC HMIS Partner Agencies. Partner Agencies use the HMIS to document and monitor the services they provide, coordinate client care, conduct needs assessments and prioritize services, and generate reports for stakeholders. More information about the HMIS can be found here.


To get started, complete the Santa Clara County HMIS Partner Agency Application.

Before submitting this application, YOU/YOUR ORGANIZATION MUST READ the Partner Agency Privacy and Data Sharing Agreement here. Do not complete this agreement until your application has been approved. This agreement will govern your agency’s access to and use of the SCC HMIS. This is a standard agreement required by the County Board of Supervisors and the Office of the County Counsel.


We will review your application and reach out to you within 10 business days. If you have any questions in the interim, please email the Santa Clara County Bitfocus System Administration team at


After your HMIS application and agreement is approved, you may work through the following Partner Agency requirements:

  • Identify and train an HMIS TA/Agency Lead. Details about this role and the required training are here.
  • Identify and train staff who will be using the HMIS. Details are here.
  • If applicable, consult your contract and work with your program funder to determine what services you will be providing and tracking in the HMIS.